Flow Space
Designing a generalists-centered task management software that simplify their daily workflow.
Flow Space
Designing a generalists-centered task management software that simplify their daily workflow.
Flow Space
Designing a generalists-centered task management software that simplify their daily workflow.
OVERVIEW
Flow Space
Task management software that integrates generalists' personal productivity methods
Modern professionals are often versatile, juggling hybrid roles, side jobs, or freelancing. These individuals, known as generalists, face difficulties managing their various workloads efficiently, which disrupts their daily workflow and productivity. Leading them to incorporate multiple productivity methods and applications throughout the day. Recognizing the lack of support for these generalists, we aim to experiment with solutions that seamlessly integrate their preferred productivity methods into task management software.
Modern professionals are often versatile, juggling hybrid roles, side jobs, or freelancing. These individuals, known as generalists, face difficulties managing their various workloads efficiently, which disrupts their daily workflow and productivity. Leading them to incorporate multiple productivity methods and applications throughout the day. Recognizing the lack of support for these generalists, we aim to experiment with solutions that seamlessly integrate their preferred productivity methods into task management software.
Role
UX Research
UI Design
User Interviews
Wireframing
Prototyping
Project type
Solo passion project!
Duration
2 weeks
Software
Figma, Adobe Illustrator
Role
UX Research
UI Design
User Interviews
Wireframing
Prototyping
Project type
Solo passion project!
Duration
2 weeks
Software
Figma, Adobe Illustrator
THE PROBLEM
An Overwhelm
Generalists often have a diverse responsibilities and dynamic workflows. Because of this they often experience task and information overload to manage their daily projects.
THE SOLUTION
A Simple Structure
A streamlined task management software that is structured around generalists preferred way of working and productivity management.
THE PROBLEM
An Overwhelm
Generalists often have a diverse responsibilities and dynamic workflows. Because of this they often experience task and information overload to manage their daily projects.
THE SOLUTION
A Simple Structure
A streamlined task management software that is structured around every generalists preferred way of working and productivity management.
OVERVIEW
Flow Space
Task management software that integrates generalists' personal productivity methods
Modern professionals are often versatile, juggling hybrid roles, side jobs, or freelancing. These individuals, known as generalists, face difficulties managing their various workloads efficiently, which disrupts their daily workflow and productivity. Leading them to incorporate multiple productivity methods and applications throughout the day. Recognizing the lack of support for these generalists, we aim to experiment with solutions that seamlessly integrate their preferred productivity methods into task management software.
Jump to design solutions
Role
UX Research
UI Design
User Interviews
Wireframing
Prototyping
Project type
Solo passion project!
Duration
2 weeks
Software
Figma, Adobe Illustrator
Role
UX Research
UI Design
User Interviews
Wireframing
Prototyping
Project type
Solo passion project!
Duration
2 weeks
Software
Figma, Adobe Illustrator
THE PROBLEM
An Overwhelm
Generalists often have a diverse responsibilities and dynamic workflows. Because of this they often experience task and information overload to manage their daily projects.
THE SOLUTION
A Simple Structure
A streamlined task management software that is structured around generalists preferred way of working and productivity management.
THE PROBLEM
An Overwhelm
Generalists often have a diverse responsibilities and dynamic workflows. Because of this they often experience task and information overload to manage their daily projects.
THE SOLUTION
A Simple Structure
A streamlined task management software that is structured around every generalists preferred way of working and productivity management.
QUICK SNAPSHOT
QUICK SNAPSHOT
DESIGN PROBLEM
DESIGN PROBLEM
How can we enhance the work environment for generalists while integrating their personal productivity methods into their daily task management, enabling them to achieve a better flow state for each task?
How can we enhance the work environment for generalists while integrating their personal productivity methods into their daily task management, enabling them to achieve a better flow state for each task?
How can we enhance the work environment for generalists while integrating their personal productivity methods into their daily task management, enabling them to achieve a better flow state for each task?
AS/IS
Typical day in the life of a full time self-starter
Their day typically revolve around client meetings and prepping for their clients, anytime in between are used for day to day operational work. Their day are focused on client meetings and operational work are done throughout the day - resuming on the morning after. Usual self-starter users priorities reminders for their tasks when they start and when they are supposed to end since they are juggling a lot of roles for their business and a lot hidden tasks can go amiss and they are responsible for their own deadline.
AS/IS
Typical day in the life of a full time self-starter
AS/IS
Typical day in the life of a full time self-starter
Their day typically revolve around client meetings and prepping for their clients, anytime in between are used for day to day operational work. Their day are focused on client meetings and operational work are done throughout the day - resuming on the morning after. Usual self-starter users priorities reminders for their tasks when they start and when they are supposed to end since they are juggling a lot of roles for their business and a lot hidden tasks can go amiss and they are responsible for their own deadline.
AS/IS
Typical day in the life of a full time self-starter
AS/IS
Typical day in the life of a full time self-starter
Their day typically revolve around client meetings and prepping for their clients, anytime in between are used for day to day operational work. Their day are focused on client meetings and operational work are done throughout the day - resuming on the morning after. Usual self-starter users priorities reminders for their tasks when they start and when they are supposed to end since they are juggling a lot of roles for their business and a lot hidden tasks can go amiss and they are responsible for their own deadline.
AS/IS
Typical day in the life of a full time self-starter
AS/IS
Typical day in the life of a full time self-starter
Their day typically revolve around client meetings and prepping for their clients, anytime in between are used for day to day operational work. Their day are focused on client meetings and operational work are done throughout the day - resuming on the morning after. Usual self-starter users priorities reminders for their tasks when they start and when they are supposed to end since they are juggling a lot of roles for their business and a lot hidden tasks can go amiss and they are responsible for their own deadline.
AS/IS
Typical day in the life of a full time self-starter
Typical day in the life of a full-time professional with a side hustle
Their day heavily revolves around the current permanent full-time job while the side-hustle work has to be done in between them or throughout the night with its main operational work done on the weekends. The professional value productivity and doing things as efficiently as possible so that both roles are fulfilled. Users also point out that having an archive of tasks pending and completed are needed so none of their projects and subtasks are not taken care of.
Typical day in the life of a full-time professional with a side hustle
Typical day in the life of a full-time professional with a side hustle
Their day heavily revolves around the current permanent full-time job while the side-hustle work has to be done in between them or throughout the night with its main operational work done on the weekends. The professional value productivity and doing things as efficiently as possible so that both roles are fulfilled. Users also point out that having an archive of tasks pending and completed are needed so none of their projects and subtasks are not taken care of.
Typical day in the life of a full-time professional with a side hustle
Typical day in the life of a full-time professional with a side hustle
Their day heavily revolves around the current permanent full-time job while the side-hustle work has to be done in between them or throughout the night with its main operational work done on the weekends. The professional value productivity and doing things as efficiently as possible so that both roles are fulfilled. Users also point out that having an archive of tasks pending and completed are needed so none of their projects and subtasks are not taken care of.
Typical day in the life of a full-time professional with a side hustle
Typical day in the life of a full-time professional with a side hustle
Their day heavily revolves around the current permanent full-time job while the side-hustle work has to be done in between them or throughout the night with its main operational work done on the weekends. The professional value productivity and doing things as efficiently as possible so that both roles are fulfilled. Users also point out that having an archive of tasks pending and completed are needed so none of their projects and subtasks are not taken care of.
Typical day in the life of a full-time professional with a side hustle
Typical day in the life of a versatile worker (multiple roles at one workplace)
The versatile worker are more sporadic with their workload since their days are often unpredictable. While they usually have a main milestone they have to accomplish throughout the week, usually other subtasks present themselves, and the worker have to drop their main work and take care of the main most pressing matter on the day. This can be an impromptu teem/client meeting, a sudden presentation, etc. For this professional, categorizing tasks based on their priority scale is very important since that is how they structure their day to day.
Typical day in the life of a versatile worker (multiple roles at one workplace)
Typical day in the life of a versatile worker (multiple roles at one workplace)
The versatile worker are more sporadic with their workload since their days are often unpredictable. While they usually have a main milestone they have to accomplish throughout the week, usually other subtasks present themselves, and the worker have to drop their main work and take care of the main most pressing matter on the day. This can be an impromptu teem/client meeting, a sudden presentation, etc. For this professional, categorizing tasks based on their priority scale is very important since that is how they structure their day to day.
Typical day in the life of a versatile worker (multiple roles at one workplace)
Typical day in the life of a versatile worker (multiple roles at one workplace)
The versatile worker are more sporadic with their workload since their days are often unpredictable. While they usually have a main milestone they have to accomplish throughout the week, usually other subtasks present themselves, and the worker have to drop their main work and take care of the main most pressing matter on the day. This can be an impromptu teem/client meeting, a sudden presentation, etc. For this professional, categorizing tasks based on their priority scale is very important since that is how they structure their day to day.
Typical day in the life of a versatile worker (multiple roles at one workplace)
Typical day in the life of a versatile worker (multiple roles at one workplace)
The versatile worker are more sporadic with their workload since their days are often unpredictable. While they usually have a main milestone they have to accomplish throughout the week, usually other subtasks present themselves, and the worker have to drop their main work and take care of the main most pressing matter on the day. This can be an impromptu teem/client meeting, a sudden presentation, etc. For this professional, categorizing tasks based on their priority scale is very important since that is how they structure their day to day.
Typical day in the life of a versatile worker (multiple roles at one workplace)
AS/IS
Typical day in the life of a full time self-starter
Their day typically revolve around client meetings and prepping for their clients, anytime in between are used for day to day operational work. Their day are focused on client meetings and operational work are done throughout the day - resuming on the morning after. Usual self-starter users priorities reminders for their tasks when they start and when they are supposed to end since they are juggling a lot of roles for their business and a lot hidden tasks can go amiss and they are responsible for their own deadline.
Check on emails +task
First morning meetings
Prep for first meeting
Start work
Work Session 2
AS/IS
Typical day in the life of a full time self-starter
AS/IS
Typical day in the life of a full time self-starter
Their day typically revolve around client meetings and prepping for their clients, anytime in between are used for day to day operational work. Their day are focused on client meetings and operational work are done throughout the day - resuming on the morning after. Usual self-starter users priorities reminders for their tasks when they start and when they are supposed to end since they are juggling a lot of roles for their business and a lot hidden tasks can go amiss and they are responsible for their own deadline.
Check on emails +task
First morning meetings
Prep for first meeting
Start work
Work Session 2
AS/IS
Typical day in the life of a full time self-starter
AS/IS
Typical day in the life of a full time self-starter
Their day typically revolve around client meetings and prepping for their clients, anytime in between are used for day to day operational work. Their day are focused on client meetings and operational work are done throughout the day - resuming on the morning after. Usual self-starter users priorities reminders for their tasks when they start and when they are supposed to end since they are juggling a lot of roles for their business and a lot hidden tasks can go amiss and they are responsible for their own deadline.
Check on emails +task
First morning meetings
Prep for first meeting
Start work
Work Session 2
AS/IS
Typical day in the life of a full time self-starter
AS/IS
Typical day in the life of a full time self-starter
Their day typically revolve around client meetings and prepping for their clients, anytime in between are used for day to day operational work. Their day are focused on client meetings and operational work are done throughout the day - resuming on the morning after. Usual self-starter users priorities reminders for their tasks when they start and when they are supposed to end since they are juggling a lot of roles for their business and a lot hidden tasks can go amiss and they are responsible for their own deadline.
Check on emails +task
First morning meetings
Prep for first meeting
Start work
Work Session 2
AS/IS
Typical day in the life of a full time self-starter
Typical day in the life of a full-time professional with a side hustle
Their day heavily revolves around the current permanent full-time job while the side-hustle work has to be done in between them or throughout the night with its main operational work done on the weekends. The professional value productivity and doing things as efficiently as possible so that both roles are fulfilled. Users also point out that having an archive of tasks pending and completed are needed so none of their projects and subtasks are not taken care of.
Check on emails
Side hustle work
Side hustle work
Main Work Session 1
Commute
Typical day in the life of a full-time professional with a side hustle
I like to reflect back on what I have/have not accomplished from the week. I have to use my physical journal for that
Typical day in the life of a full-time professional with a side hustle
Their day heavily revolves around the current permanent full-time job while the side-hustle work has to be done in between them or throughout the night with its main operational work done on the weekends. The professional value productivity and doing things as efficiently as possible so that both roles are fulfilled. Users also point out that having an archive of tasks pending and completed are needed so none of their projects and subtasks are not taken care of.
Check on emails
Side hustle work
Side hustle work
Main Work Session 1
Commute
Typical day in the life of a full-time professional with a side hustle
I like to reflect back on what I have/have not accomplished from the week. I have to use my physical journal for that
Typical day in the life of a full-time professional with a side hustle
Their day heavily revolves around the current permanent full-time job while the side-hustle work has to be done in between them or throughout the night with its main operational work done on the weekends. The professional value productivity and doing things as efficiently as possible so that both roles are fulfilled. Users also point out that having an archive of tasks pending and completed are needed so none of their projects and subtasks are not taken care of.
Check on emails
Side hustle work
Side hustle work
Main Work Session 1
Commute
Typical day in the life of a full-time professional with a side hustle
I like to reflect back on what I have/have not accomplished from the week. I have to use my physical journal for that
Typical day in the life of a full-time professional with a side hustle
Their day heavily revolves around the current permanent full-time job while the side-hustle work has to be done in between them or throughout the night with its main operational work done on the weekends. The professional value productivity and doing things as efficiently as possible so that both roles are fulfilled. Users also point out that having an archive of tasks pending and completed are needed so none of their projects and subtasks are not taken care of.
Check on emails
Side hustle work
Side hustle work
Main Work Session 1
Commute
Typical day in the life of a full-time professional with a side hustle
I like to reflect back on what I have/have not accomplished from the week. I have to use my physical journal for that
Typical day in the life of a versatile worker (multiple roles at one workplace)
The versatile worker are more sporadic with their workload since their days are often unpredictable. While they usually have a main milestone they have to accomplish throughout the week, usually other subtasks present themselves, and the worker have to drop their main work and take care of the main most pressing matter on the day. This can be an impromptu teem/client meeting, a sudden presentation, etc. For this professional, categorizing tasks based on their priority scale is very important since that is how they structure their day to day.
Gym + Breakfast
Role 1 - Main Work Session
Role 2 - Work Session
Team meeting
Check on emails
Typical day in the life of a versatile worker (multiple roles at one workplace)
‘I usually do the hard tasks first thing in the morning, that’s the thing that I want to see first in my homepage so it makes it clearer for me’
‘I don’t use every feature in my project management software’
Typical day in the life of a versatile worker (multiple roles at one workplace)
The versatile worker are more sporadic with their workload since their days are often unpredictable. While they usually have a main milestone they have to accomplish throughout the week, usually other subtasks present themselves, and the worker have to drop their main work and take care of the main most pressing matter on the day. This can be an impromptu teem/client meeting, a sudden presentation, etc. For this professional, categorizing tasks based on their priority scale is very important since that is how they structure their day to day.
Gym + Breakfast
Role 1 - Main Work Session
Role 2 - Work Session
Team meeting
Check on emails
Typical day in the life of a versatile worker (multiple roles at one workplace)
‘I usually do the hard tasks first thing in the morning, that’s the thing that I want to see first in my homepage so it makes it clearer for me’
‘I don’t use every feature in my project management software’
Typical day in the life of a versatile worker (multiple roles at one workplace)
The versatile worker are more sporadic with their workload since their days are often unpredictable. While they usually have a main milestone they have to accomplish throughout the week, usually other subtasks present themselves, and the worker have to drop their main work and take care of the main most pressing matter on the day. This can be an impromptu teem/client meeting, a sudden presentation, etc. For this professional, categorizing tasks based on their priority scale is very important since that is how they structure their day to day.
Gym + Breakfast
Role 1 - Main Work Session
Role 2 - Work Session
Team meeting
Check on emails
Typical day in the life of a versatile worker (multiple roles at one workplace)
‘I usually do the hard tasks first thing in the morning, that’s the thing that I want to see first in my homepage so it makes it clearer for me’
‘I don’t use every feature in my project management software’
Typical day in the life of a versatile worker (multiple roles at one workplace)
The versatile worker are more sporadic with their workload since their days are often unpredictable. While they usually have a main milestone they have to accomplish throughout the week, usually other subtasks present themselves, and the worker have to drop their main work and take care of the main most pressing matter on the day. This can be an impromptu teem/client meeting, a sudden presentation, etc. For this professional, categorizing tasks based on their priority scale is very important since that is how they structure their day to day.
Gym + Breakfast
Role 1 - Main Work Session
Role 2 - Work Session
Team meeting
Check on emails
Typical day in the life of a versatile worker (multiple roles at one workplace)
‘I usually do the hard tasks first thing in the morning, that’s the thing that I want to see first in my homepage so it makes it clearer for me’
‘I don’t use every feature in my project management software’
How might we’s
Key Insights
Information Overload
Users who prioritize seeing their most important task in the morning are still struggling to identify the button/feature that can achieve due to the homepage arrangement lacking clarity
Need for versatility
Users resort to using their physical journals to reflect on weekly tasks because their current management software lacks this feature or is not easily customizable, being too rigid in its structure.
Distractions
Users find it difficult to quickly update their daily task progress on the software due to an abundance of confusing and irrelevant features that distract them from their task.
User Research
Their Current Project Management Software
Why Users Rate It Highly
Could be improved
A lot of collaboration tools, in-task chats are very useful
Too complex for beginner users of project management software
Customizable, flexible
Steep learning curve, too many features
User Experience customization, Kanban board and Gantt chart integrated
Steep learning curve
Too little feature
UI has too much clutter
Designed around the concept of a Kanban Board
Not as intuitive as other software
User Research
Their Current Productivity Method
Time Blocking
Pomodoro Method
Eisenhower Matrix
Time Tracking
80/20 Rule
Task Batching
Eat The Frog
To/Be
Oppurtunities
Use card sorting results to simplify page navigation and create an information structure that matches users' understanding and priorities. This improves the discoverability and functionality of essential features.
Add a 'review' page/feature to replace users' physical journals. This feature should not only track new tasks but also archive past achievements, making the software a versatile all-in-one solution for project management.
Try integrating users' current productivity methods into existing task management software to streamline the overall task management process.
How might we’s
Key Insights
Information Overload
Users who prioritize seeing their most important task in the morning are still struggling to identify the button/feature that can achieve due to the homepage arrangement lacking clarity
Need for versatility
Users resort to using their physical journals to reflect on weekly tasks because their current management software lacks this feature or is not easily customizable, being too rigid in its structure.
Distractions
Users find it difficult to quickly update their daily task progress on the software due to an abundance of confusing and irrelevant features that distract them from their task.
User Research
Their Current Project Management Software
Why Users Rate It Highly
Could be improved
A lot of collaboration tools, in-task chats are very useful
Too complex for beginner users of project management software
Customizable, flexible
Steep learning curve, too many features
User Experience customization, Kanban board and Gantt chart integrated
Steep learning curve
Too little feature
UI has too much clutter
Designed around the concept of a Kanban Board
Not as intuitive as other software
User Research
Their Current Productivity Method
Time Blocking
Pomodoro Method
Eisenhower Matrix
Time Tracking
80/20 Rule
Task Batching
Eat The Frog
To/Be
Oppurtunities
Use card sorting results to simplify page navigation and create an information structure that matches users' understanding and priorities. This improves the discoverability and functionality of essential features.
Add a 'review' page/feature to replace users' physical journals. This feature should not only track new tasks but also archive past achievements, making the software a versatile all-in-one solution for project management.
Try integrating users' current productivity methods into existing task management software to streamline the overall task management process.
How might we’s
Key Insights
Information Overload
Users who prioritize seeing their most important task in the morning are still struggling to identify the button/feature that can achieve due to the homepage arrangement lacking clarity
Need for versatility
Users resort to using their physical journals to reflect on weekly tasks because their current management software lacks this feature or is not easily customizable, being too rigid in its structure.
Distractions
Users find it difficult to quickly update their daily task progress on the software due to an abundance of confusing and irrelevant features that distract them from their task.
User Research
Their Current Project Management Software
Why Users Rate It Highly
Could be improved
A lot of collaboration tools, in-task chats are very useful
Too complex for beginner users of project management software
Customizable, flexible
Steep learning curve, too many features
User Experience customization, Kanban board and Gantt chart integrated
Steep learning curve
Too little feature
UI has too much clutter
Designed around the concept of a Kanban Board
Not as intuitive as other software
User Research
Their Current Productivity Method
Time Blocking
Pomodoro Method
Eisenhower Matrix
Time Tracking
80/20 Rule
Task Batching
Eat The Frog
To/Be
Oppurtunities
Use card sorting results to simplify page navigation and create an information structure that matches users' understanding and priorities. This improves the discoverability and functionality of essential features.
Add a 'review' page/feature to replace users' physical journals. This feature should not only track new tasks but also archive past achievements, making the software a versatile all-in-one solution for project management.
Try integrating users' current productivity methods into existing task management software to streamline the overall task management process.
How might we’s
Key Insights
Information Overload
Users who prioritize seeing their most important task in the morning are still struggling to identify the button/feature that can achieve due to the homepage arrangement lacking clarity
Need for versatility
Users resort to using their physical journals to reflect on weekly tasks because their current management software lacks this feature or is not easily customizable, being too rigid in its structure.
Distractions
Users find it difficult to quickly update their daily task progress on the software due to an abundance of confusing and irrelevant features that distract them from their task.
User Research
Their Current Project Management Software
Why Users Rate It Highly
Could be improved
A lot of collaboration tools, in-task chats are very useful
Too complex for beginner users of project management software
Customizable, flexible
Steep learning curve, too many features
User Experience customization, Kanban board and Gantt chart integrated
Steep learning curve
Too little feature
UI has too much clutter
Designed around the concept of a Kanban Board
Not as intuitive as other software
User Research
Their Current Productivity Method
Time Blocking
Pomodoro Method
Eisenhower Matrix
Time Tracking
80/20 Rule
Task Batching
Eat The Frog
To/Be
Oppurtunities
Use card sorting results to simplify page navigation and create an information structure that matches users' understanding and priorities. This improves the discoverability and functionality of essential features.
Add a 'review' page/feature to replace users' physical journals. This feature should not only track new tasks but also archive past achievements, making the software a versatile all-in-one solution for project management.
Try integrating users' current productivity methods into existing task management software to streamline the overall task management process.
How might we’s
Key Insights
Information Overload
Users who prioritize seeing their most important task in the morning are still struggling to identify the button/feature that can achieve due to the homepage arrangement lacking clarity
Need for versatility
Users resort to using their physical journals to reflect on weekly tasks because their current management software lacks this feature or is not easily customizable, being too rigid in its structure.
Distractions
Users find it difficult to quickly update their daily task progress on the software due to an abundance of confusing and irrelevant features that distract them from their task.
User Research
Their Current Project Management Software
Why Users Rate It Highly
Could be improved
A lot of collaboration tools, in-task chats are very useful
Too complex for beginner users of project management software
Customizable, flexible
Steep learning curve, too many features
User Experience customization, Kanban board and Gantt chart integrated
Steep learning curve
Too little feature
UI has too much clutter
Designed around the concept of a Kanban Board
Not as intuitive as other software
User Research
Their Current Productivity Method
Time Blocking
Pomodoro Method
Eisenhower Matrix
Time Tracking
80/20 Rule
Task Batching
Eat The Frog
To/Be
Oppurtunities
Use card sorting results to simplify page navigation and create an information structure that matches users' understanding and priorities. This improves the discoverability and functionality of essential features.
Add a 'review' page/feature to replace users' physical journals. This feature should not only track new tasks but also archive past achievements, making the software a versatile all-in-one solution for project management.
Try integrating users' current productivity methods into existing task management software to streamline the overall task management process.
How might we’s
Key Insights
Information Overload
Users who prioritize seeing their most important task in the morning are still struggling to identify the button/feature that can achieve due to the homepage arrangement lacking clarity
Need for versatility
Users resort to using their physical journals to reflect on weekly tasks because their current management software lacks this feature or is not easily customizable, being too rigid in its structure.
Distractions
Users find it difficult to quickly update their daily task progress on the software due to an abundance of confusing and irrelevant features that distract them from their task.
User Research
Their Current Project Management Software
Why Users Rate It Highly
Could be improved
A lot of collaboration tools, in-task chats are very useful
Too complex for beginner users of project management software
Customizable, flexible
Steep learning curve, too many features
User Experience customization, Kanban board and Gantt chart integrated
Steep learning curve
Too little feature
UI has too much clutter
Designed around the concept of a Kanban Board
Not as intuitive as other software
User Research
Their Current Productivity Method
Time Blocking
Pomodoro Method
Eisenhower Matrix
Time Tracking
80/20 Rule
Task Batching
Eat The Frog
To/Be
Oppurtunities
Use card sorting results to simplify page navigation and create an information structure that matches users' understanding and priorities. This improves the discoverability and functionality of essential features.
Add a 'review' page/feature to replace users' physical journals. This feature should not only track new tasks but also archive past achievements, making the software a versatile all-in-one solution for project management.
Try integrating users' current productivity methods into existing task management software to streamline the overall task management process.
How might we’s
Key Insights
Information Overload
Users who prioritize seeing their most important task in the morning are still struggling to identify the button/feature that can achieve due to the homepage arrangement lacking clarity
Need for versatility
Users resort to using their physical journals to reflect on weekly tasks because their current management software lacks this feature or is not easily customizable, being too rigid in its structure.
Distractions
Users find it difficult to quickly update their daily task progress on the software due to an abundance of confusing and irrelevant features that distract them from their task.
User Research
Their Current Project Management Software
Why Users Rate It Highly
Could be improved
A lot of collaboration tools, in-task chats are very useful
Too complex for beginner users of project management software
Customizable, flexible
Steep learning curve, too many features
User Experience customization, Kanban board and Gantt chart integrated
Steep learning curve
Too little feature
UI has too much clutter
Designed around the concept of a Kanban Board
Not as intuitive as other software
User Research
Their Current Productivity Method
Time Blocking
Pomodoro Method
Eisenhower Matrix
Time Tracking
80/20 Rule
Task Batching
Eat The Frog
To/Be
Oppurtunities
Use card sorting results to simplify page navigation and create an information structure that matches users' understanding and priorities. This improves the discoverability and functionality of essential features.
Add a 'review' page/feature to replace users' physical journals. This feature should not only track new tasks but also archive past achievements, making the software a versatile all-in-one solution for project management.
Try integrating users' current productivity methods into existing task management software to streamline the overall task management process.
How might we’s
Key Insights
Information Overload
Users who prioritize seeing their most important task in the morning are still struggling to identify the button/feature that can achieve due to the homepage arrangement lacking clarity
Need for versatility
Users resort to using their physical journals to reflect on weekly tasks because their current management software lacks this feature or is not easily customizable, being too rigid in its structure.
Distractions
Users find it difficult to quickly update their daily task progress on the software due to an abundance of confusing and irrelevant features that distract them from their task.
User Research
Their Current Project Management Software
Why Users Rate It Highly
Could be improved
A lot of collaboration tools, in-task chats are very useful
Too complex for beginner users of project management software
Customizable, flexible
Steep learning curve, too many features
User Experience customization, Kanban board and Gantt chart integrated
Steep learning curve
Too little feature
UI has too much clutter
Designed around the concept of a Kanban Board
Not as intuitive as other software
User Research
Their Current Productivity Method
Time Blocking
Pomodoro Method
Eisenhower Matrix
Time Tracking
80/20 Rule
Task Batching
Eat The Frog
To/Be
Oppurtunities
Use card sorting results to simplify page navigation and create an information structure that matches users' understanding and priorities. This improves the discoverability and functionality of essential features.
Add a 'review' page/feature to replace users' physical journals. This feature should not only track new tasks but also archive past achievements, making the software a versatile all-in-one solution for project management.
Try integrating users' current productivity methods into existing task management software to streamline the overall task management process.
How might we’s
Key Insights
Information Overload
Users who prioritize seeing their most important task in the morning are still struggling to identify the button/feature that can achieve due to the homepage arrangement lacking clarity
Need for versatility
Users resort to using their physical journals to reflect on weekly tasks because their current management software lacks this feature or is not easily customizable, being too rigid in its structure.
Distractions
Users find it difficult to quickly update their daily task progress on the software due to an abundance of confusing and irrelevant features that distract them from their task.
User Research
Their Current Project Management Software
Why Users Rate It Highly
Could be improved
A lot of collaboration tools, in-task chats are very useful
Too complex for beginner users of project management software
Customizable, flexible
Steep learning curve, too many features
User Experience customization, Kanban board and Gantt chart integrated
Steep learning curve
Too little feature
UI has too much clutter
Designed around the concept of a Kanban Board
Not as intuitive as other software
User Research
Their Current Productivity Methods
Time Blocking
Pomodoro Method
Eisenhower Matrix
Time Tracking
80/20 Rule
Task Batching
Eat the Frog
User Research
User Card Sorting Snapshot
To/Be
Oppurtunities
Try integrating users' current productivity methods into existing task management software to streamline the overall task management process.
How might we’s
Key Insights
Information Overload
Users who prioritize seeing their most important task in the morning are still struggling to identify the button/feature that can achieve due to the homepage arrangement lacking clarity
Need for versatility
Users resort to using their physical journals to reflect on weekly tasks because their current management software lacks this feature or is not easily customizable, being too rigid in its structure.
Distractions
Users find it difficult to quickly update their daily task progress on the software due to an abundance of confusing and irrelevant features that distract them from their task.
User Research
Their Current Project Management Software
Why Users Rate It Highly
Could be improved
A lot of collaboration tools, in-task chats are very useful
Too complex for beginner users of project management software
Customizable, flexible
Steep learning curve, too many features
User Experience customization, Kanban board and Gantt chart integrated
Steep learning curve
Too little feature
UI has too much clutter
Designed around the concept of a Kanban Board
Not as intuitive as other software
User Research
Their Current Productivity Methods
Time Blocking
Pomodoro Method
Eisenhower Matrix
Time Tracking
80/20 Rule
Task Batching
Eat the Frog
User Research
User Card Sorting Snapshot
To/Be
Oppurtunities
Try integrating users' current productivity methods into existing task management software to streamline the overall task management process.
How might we’s
Key Insights
Information Overload
Users who prioritize seeing their most important task in the morning are still struggling to identify the button/feature that can achieve due to the homepage arrangement lacking clarity
Need for versatility
Users resort to using their physical journals to reflect on weekly tasks because their current management software lacks this feature or is not easily customizable, being too rigid in its structure.
Distractions
Users find it difficult to quickly update their daily task progress on the software due to an abundance of confusing and irrelevant features that distract them from their task.
User Research
Their Current Project Management Software
Why Users Rate It Highly
Could be improved
A lot of collaboration tools, in-task chats are very useful
Too complex for beginner users of project management software
Customizable, flexible
Steep learning curve, too many features
User Experience customization, Kanban board and Gantt chart integrated
Steep learning curve
Too little feature
UI has too much clutter
Designed around the concept of a Kanban Board
Not as intuitive as other software
User Research
Their Current Productivity Methods
Time Blocking
Pomodoro Method
Eisenhower Matrix
Time Tracking
80/20 Rule
Task Batching
Eat the Frog
User Research
User Card Sorting Snapshot
To/Be
Oppurtunities
Try integrating users' current productivity methods into existing task management software to streamline the overall task management process.
How might we’s
Key Insights
Information Overload
Users who prioritize seeing their most important task in the morning are still struggling to identify the button/feature that can achieve due to the homepage arrangement lacking clarity
Need for versatility
Users resort to using their physical journals to reflect on weekly tasks because their current management software lacks this feature or is not easily customizable, being too rigid in its structure.
Distractions
Users find it difficult to quickly update their daily task progress on the software due to an abundance of confusing and irrelevant features that distract them from their task.
User Research
Their Current Project Management Software
Why Users Rate It Highly
Could be improved
A lot of collaboration tools, in-task chats are very useful
Too complex for beginner users of project management software
Customizable, flexible
Steep learning curve, too many features
User Experience customization, Kanban board and Gantt chart integrated
Steep learning curve
Too little feature
UI has too much clutter
Designed around the concept of a Kanban Board
Not as intuitive as other software
User Research
Their Current Productivity Methods
Time Blocking
Pomodoro Method
Eisenhower Matrix
Time Tracking
80/20 Rule
Task Batching
Eat the Frog
User Research
User Card Sorting Snapshot
To/Be
Oppurtunities
Try integrating users' current productivity methods into existing task management software to streamline the overall task management process.
AS/IS
Typical day in the life of a full time self-starter
Their day typically revolve around client meetings and prepping for their clients, anytime in between are used for day to day operational work. Their day are focused on client meetings and operational work are done throughout the day - resuming on the morning after. Usual self-starter users priorities reminders for their tasks when they start and when they are supposed to end since they are juggling a lot of roles for their business and a lot hidden tasks can go amiss and they are responsible for their own deadline.
AS/IS
Typical day in the life of a full time self-starter
Typical day in the life of a full-time professional with a side hustle
Their day heavily revolves around the current permanent full-time job while the side-hustle work has to be done in between them or throughout the night with its main operational work done on the weekends. The professional value productivity and doing things as efficiently as possible so that both roles are fulfilled. Users also point out that having an archive of tasks pending and completed are needed so none of their projects and subtasks are not taken care of.
Typical day in the life of a full-time professional with a side hustle
Typical day in the life of a versatile worker (multiple roles at one workplace)
The versatile worker are more sporadic with their workload since their days are often unpredictable. While they usually have a main milestone they have to accomplish throughout the week, usually other subtasks present themselves, and the worker have to drop their main work and take care of the main most pressing matter on the day. This can be an impromptu teem/client meeting, a sudden presentation, etc. For this professional, categorizing tasks based on their priority scale is very important since that is how they structure their day to day.
Typical day in the life of a versatile worker (multiple roles at one workplace)
How might we’s
Key Insights
Information Overload
Users who prioritize seeing their most important task in the morning are still struggling to identify the button/feature that can achieve due to the homepage arrangement lacking clarity
Need for versatility
Users resort to using their physical journals to reflect on weekly tasks because their current management software lacks this feature or is not easily customizable, being too rigid in its structure.
Distractions
Users find it difficult to quickly update their daily task progress on the software due to an abundance of confusing and irrelevant features that distract them from their task.
User Research
Their Current Project Management Software
Why Users Rate It Highly
Could be improved
A lot of collaboration tools, in-task chats are very useful
Too complex for beginner users of project management software
Customizable, flexible
Steep learning curve, too many features
User Experience customization, Kanban board and Gantt chart integrated
Steep learning curve
Too little feature
UI has too much clutter
Designed around the concept of a Kanban Board
Not as intuitive as other software
User Research
Their Current Productivity Methods
Time Blocking
Pomodoro Method
Eisenhower Matrix
Time Tracking
80/20 Rule
Task Batching
Eat the Frog (hard tasks done first)
User Research
User Card Sorting Snapshot
DESIGN SOLUTION
You are a user of a project management software, Flow Space
You are a user of a project management software, Flow Space
You use this product everyday to manage your multiple jobs, stay on top of your personal tasks, while maintaining productivity and quality of work
You use this product everyday to manage your multiple jobs, stay on top of your personal tasks, while maintaining productivity and quality of work
You use this product everyday to manage your multiple jobs, stay on top of your personal tasks, while maintaining productivity and quality of work
You use this product everyday to manage your multiple jobs, stay on top of your personal tasks, while maintaining productivity and quality of work
DASHBOARD
Productivity methods implemented: Eat the frog, time tracking, pomodoro method.
Pomodoro button and
Start Day button
Kanban board breakdown
Deadline reminder
Attachments & subtasks
KANBAN BOARD
Productivity methods implemented: Kanban method, Eat the frog, time tracking, pomodoro method.
Do First
Urgent and Important
Do Later
Not urgent and Important
Delegate
Urgent and Not Important
Eliminate
Not Urgent and Not Important
PRIORITY TASK BOARD
Productivity methods implemented: Eisenhower method.
Bite-sized time slots for
every tasks
Color coordinated task-batching
CALENDAR VIEW
Productivity methods implemented: Time blocking, task batching.
Screenshot of completed
milestone, projects, and tasks
Recent reviews
Overall reviews
ACHIEVEMENTS
Breakdown subtasks’ progress
Stop/Continue/Start
Customizable drag and drop box
REVIEW BOARD
DASHBOARD
Productivity methods implemented: Eat the frog, time tracking, pomodoro method.
Pomodoro button and Start Day button
Kanban board breakdown
Deadline reminder
Attachments, subtasks, collaborators
Pomodoro timer & Start Task button
KANBAN BOARD
Productivity methods implemented: Kanban method, Eat the frog, time tracking, pomodoro method.
Do First
Urgent and Important
Do Later
Not urgent and Important
Delegate
Urgent and Not Important
Eliminate
Not Urgent and Not Important
PRIORITY TASK BOARD
Productivity methods implemented: Eisenhower method.
Bite-sized time slots for every tasks
Color coordinated task-batching
CALENDAR VIEW
Productivity methods implemented: Time blocking, task batching.
Screenshot of completed
milestone, projects, and tasks
Recent reviews
Overall reviews
ACHIEVEMENTS
Breakdown subtasks’ progress
Stop/Continue/Start
Customizable drag and drop box
REVIEW BOARD
Current overarching milestones
Task Breakdown
DASHBOARD
Productivity methods implemented: Eat the frog, time tracking, pomodoro method.
Pomodoro button & Start button
Kanban board breakdown
Deadline reminder
Attachments & subtasks
KANBAN BOARD
Productivity methods implemented: Kanban method, Eat the frog, time tracking, pomodoro method.
Do Later
Not urgent & Important
Delegate
Urgent &
Not Important
Eliminate
Not Urgent &
Not Important
Do First
Urgent & Important
PRIORITY TASK BOARD
Productivity methods implemented: Eisenhower method.
Bite-sized time slots for
every tasks
Color coordinated
task-batching
CALENDAR VIEW
Productivity methods implemented: Time blocking, task batching.
Current overarching milestones
Task Breakdown
DASHBOARD
Productivity methods implemented: Eat the frog, time tracking, pomodoro method.
Pomodoro button & Start button
Kanban board breakdown
Deadline reminder
Attachments & subtasks
KANBAN BOARD
Productivity methods implemented: Kanban method, Eat the frog, time tracking, pomodoro method.
Do Later
Not urgent & Important
Delegate
Urgent &
Not Important
Eliminate
Not Urgent &
Not Important
Do First
Urgent & Important
PRIORITY TASK BOARD
Productivity methods implemented: Eisenhower method.
Bite-sized time slots for
every tasks
Color coordinated
task-batching
CALENDAR VIEW
Productivity methods implemented: Time blocking, task batching.
Current overarching milestones
Task Breakdown
DASHBOARD
Productivity methods implemented: Eat the frog, time tracking, pomodoro method.
Pomodoro button & Start button
Kanban board breakdown
Deadline reminder
Attachments & subtasks
KANBAN BOARD
Productivity methods implemented: Kanban method, Eat the frog, time tracking, pomodoro method.
Do Later
Not urgent & Important
Delegate
Urgent &
Not Important
Eliminate
Not Urgent &
Not Important
Do First
Urgent & Important
PRIORITY TASK BOARD
Productivity methods implemented: Eisenhower method.
Bite-sized time slots for
every tasks
Color coordinated
task-batching
CALENDAR VIEW
Productivity methods implemented: Time blocking, task batching.
Current overarching milestones
Task Breakdown
DASHBOARD
Productivity methods implemented: Eat the frog, time tracking, pomodoro method.
Pomodoro button & Start button
Kanban board breakdown
Deadline reminder
Attachments & subtasks
KANBAN BOARD
Productivity methods implemented: Kanban method, Eat the frog, time tracking, pomodoro method.
Do Later
Not urgent & Important
Delegate
Urgent &
Not Important
Eliminate
Not Urgent &
Not Important
Do First
Urgent & Important
PRIORITY TASK BOARD
Productivity methods implemented: Eisenhower method.
Bite-sized time slots for
every tasks
Color coordinated
task-batching
CALENDAR VIEW
Productivity methods implemented: Time blocking, task batching.
Bite-sized time slots for
every tasks
Color coordinated
task-batching
CALENDAR VIEW
Productivity methods implemented: Time blocking, task batching.
Screenshot of completed
milestone, projects, and tasks
Recent reviews
Overall reviews
ACHIEVEMENTS
Bite-sized time slots for
every tasks
Color coordinated
task-batching
CALENDAR VIEW
Productivity methods implemented: Time blocking, task batching.
Screenshot of completed
milestone, projects, and tasks
Recent reviews
Overall reviews
ACHIEVEMENTS
Bite-sized time slots for
every tasks
Color coordinated
task-batching
CALENDAR VIEW
Productivity methods implemented: Time blocking, task batching.
Screenshot of completed
milestone, projects, and tasks
Recent reviews
Overall reviews
ACHIEVEMENTS
Bite-sized time slots for
every tasks
Color coordinated
task-batching
CALENDAR VIEW
Productivity methods implemented: Time blocking, task batching.
Screenshot of completed
milestone, projects, and tasks
Recent reviews
Overall reviews
ACHIEVEMENTS
EVALUATION
EVALUATION
Test method - Observational usability testing
(in-person and remote) of 6 project management software users.
Each participant is given four tasks to complete. They were given clear start and end points for each task and were told to narrate their thought process and highlight any areas of confusion if any. Two additional tasks were also performed by the users using their current project management software as a mean to compare design performance and efficiency.
Test method - Observational usability testing
(in-person and remote) of 6 project management software users.
Each participant is given four tasks to complete. They were given clear start and end points for each task and were told to narrate their thought process and highlight any areas of confusion if any. Two additional tasks were also performed by the users using their current project management software as a mean to compare design performance and efficiency.
100% Task Success Rate
100% Task
Success Rate
Overall all user correctly completed tasks by users.
Overall all user correctly completed tasks by users.
70% - Net Promoter Score
70% - Net
Promoter Score
This suggests a strong base of users who are enthusiastic about the design performance of FlowSpace
This suggests a strong base of users who are enthusiastic about the design performance of FlowSpace
00:43 avg. completion time
Time on Task Completion
00:43 avg. completion time
Time on Task Completion
This is done to assess design efficiency and benchmark design performance in comparison to the user’s current software. The final average time-on-task completion in FlowSpace is 5 seconds faster than their usual software on two tasks.
This is done to assess design efficiency and benchmark design performance in comparison to the user’s current software. The final average time-on-task completion in FlowSpace is 5 seconds faster than their usual software on two tasks.
Win
Drag and Drop
The drag and drop function is very intuitive for project management softwares like FlowSpace. It directly correlates to the users mental model inside the work environment where they have to quickly and constantly reorganize, move, rearrange, and reorganize their multitudes of tasks. The drag and drop action help task reorganizing actions visible and immediate and enhance a responsive interface.
Win
Drag and Drop
The drag and drop function is very intuitive for project management softwares like FlowSpace. It directly correlates to the users mental model inside the work environment where they have to quickly and constantly reorganize, move, rearrange, and reorganize their multitudes of tasks. The drag and drop action help task reorganizing actions visible and immediate and enhance a responsive interface.
Loss
The Flow in ‘Guides’ section
Logos with no description result in wasted time and hinder efficiency, at first I wanted the logos to indicate that there are actually no hierarchy as to which productivity view that the users should view first or last. However this only created confusion amongst several users because they use things from top-bottom, left-right. I redesigned the main header to indicate a more personalized view and simplified the logos.
Loss
The Flow in ‘Guides’ section
Logos with no description result in wasted time and hinder efficiency, at first I wanted the logos to indicate that there are actually no hierarchy as to which productivity view that the users should view first or last. However this only created confusion amongst several users because they use things from top-bottom, left-right. I redesigned the main header to indicate a more personalized view and simplified the logos.
PERSONAL TAKEAWAYS
Supporting Solo Work and Team Collaboration
It should encourage collaboration with features like real-time feedback, while also being user-friendly for solo freelancers. By considering both types of users, we ensure that FlowSpace is engaging and easy to use for everyone.
Simplifying Project Management
I understood that FlowSpace should fit seamlessly into users' daily routines without being an added distraction. The software is meant to assist users, not overwhelm them. Also by recognizing that everyone manages tasks differently, I focused on making FlowSpace adaptable and customizable. I realized why observing the ‘as/is’ design stage is so important, especially with projects like FlowSpace since it is vital for a seamless hassle-free integration for the users.
Fostering User Engagement
During usability testing, users consistently mentioned the importance of accessing past projects. This feedback inspired me to consider adding more interactive gamification elements to the redesign. FlowSpace now features review boards and progress trackers to encourage users to stay engaged, motivated, and feel a sense of achievement after finishing their tasks.
©HayyuDesign2024
Resume
©HayyuDesign2024
Resume
©HayyuDesign2024
Resume